1.1 Eligibility: Only delegates (Exhibitors representing Hotels, DMCs, Destinations, Cruise Lines, Airlines, etc.) accepted by ALTS EVENTS LIMITED, hereinafter referred to as the Organisers, will be permitted to attend and have entrance to the workshop, Access Luxury Travel Show (ALTS).
1.2 Invitation-Only: Under the conditions of a by-invitation-only event, the Organisers reserve the right to refuse entry to anyone not wearing an ALTS badge.
1.3 Badge Requirement: Each registered and selected participant will be given a badge with their name and company name on it. This badge must remain in place until they are no longer required to enter either the workshop, Access Luxury Travel Show, or any related events – such as the official lunches, networking activities, or evening events.
2.1 Provision of Services: The Organisers undertake to provide the accepted exhibitor with an exhibitor’s place at ALTS with the benefits in accordance with the purchased package.
2.2 Exhibitor’s Commitment: The Exhibitor undertakes to provide payment for the services rendered by the Organisers in accordance with the Payment Policy outlined in these Terms & Conditions.
- Agree with the Organisers on the deadlines for the provision of working materials and a schedule of working consultations with the Exhibitor’s staff.
- Appoint a permanent representative to interact with the Organisers.
- Provide the Organisers with the necessary information to deliver the contractual services.
- Accept and provide due payment for properly rendered services in accordance with the Payment Policy.
- Reserve the right to make changes to the event format and content. The Exhibitor’s attendance will remain unchanged, and the Exhibitor is committed to attending the workshop and all activities.
- Postpone the event for reasons beyond control and inform the Exhibitor as early as possible.
- Cancel the event due to force majeure circumstances, without penalties to the Organisers. Force majeure includes but is not limited to natural disasters, acts of God, war, terrorism, government regulations, strikes, lockouts, or any events beyond the reasonable control of the parties which lead to the cancellation of the event.
4.1 Participation Fees: The Exhibitor will be informed about the participation fees upon registration. Any changes or additions regarding the Exhibitor’s participation must be made and agreed upon in writing with the Organisers.
5.1 Registration and Invoicing:
- Once the application is accepted by the Organisers, the Exhibitor will receive a registration link to fill in with invoicing details. No place is reserved until the registration is processed by the Exhibitor.
- Upon sending the invoice to the Exhibitor, the Organisers reserve the place for two weeks for the Exhibitor to process the payment.
5.2 Payment Terms:
- Payment can be split into several transactions, with the first deposit being not less than 30% of the total amount. This applies to the registrations made not later than 45 days prior to the event.
- Full payment must be made not later than 30 days prior to the event.
- If payment is not made, the registration will be automatically cancelled.Under the conditions of a by-invitation-only event, the Organisers reserve the right to refuse entry to anyone not wearing an ALTS badge.
5.3. VAT Responsibilities:
All exhibiting companies are fully responsible for VAT liabilities as required by the local governing authorities. The Organisers have no responsibility for the relevant VAT process. This is exclusively between the participating Exhibitor and the relevant local authorities.
6.1 Cancellation by Exhibitor:
Cancellation or reduction of space requirements must be communicated in writing to ALTS not later than 90 days before the event.
- If notice is received 89 to 60 days before the event, the Exhibitor will be liable for the 30% deposit paid in proportion to the space to cover preliminary costs incurred by ALTS.
- If notice is received 59 to 30 days before the event, the Exhibitor will be liable for the 50% deposit paid in proportion to the space to cover preliminary costs incurred by ALTS.
- If notice is received 29 to 0 days prior to the event, the Exhibitor shall remain liable for the 100% payment in full.
6.2 Exception in case of force majeure circumstances:
Notwithstanding Clause 6.1, if the Exhibitor is unable to attend the event due to last-minute force majeure circumstances beyond their reasonable control (including, but not limited to, visa refusal or certified illness), and such circumstances are duly evidenced by official documentation (e.g., medical certificate, visa rejection letter), ALTS may, at its sole discretion, grant a one-time credit note toward participation in the next equivalent event.
In such case:
- Seventy percent (70%) of the invoiced participation fee shall be applied as a credit to the Exhibitor’s account for the next equivalent event;
- Thirty percent (30%) of the invoiced participation fee shall be deemed a non-refundable fee and retained by ALTS as compensation for costs already incurred;
- Should the participation fee of the next event exceed the credited amount, the Exhibitor shall remain liable to settle the difference in full prior to participation.
The credit note is strictly non-transferable, non-refundable, and valid for one (1) subsequent equivalent event only. Failure to utilize the credit note within this period will result in forfeiture of the credited amount without further obligation on the part of ALTS.
